Executive Office Assistant
Job
Summary:
Executive Administrative Assistant to the Chief Operating Officer and Executive Team will manage a wide range of support functions.
Provides high-level administrative support and assistance while interacting with executives, employees, and clients at all levels with a high degree of professionalism and confidentiality is crucial to this role.
Serves as the back-up for the CEO's Executive Assistant.
Must be proactive and have a flexible schedule to accommodate changes.
Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
Task
Responsibilities:
Include but are not limited to:
Provides high-level administrative support and assistance such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the executives.
Execute a variety of routine and complex administrative duties in support of the day-to-day operations.
Coordinates logistics, schedules, and travel arrangements.
Communicates with internal and external stakeholders and composes written communications and presentations.
Maintains frequently changing calendars and extensive contact lists.
Prepare materials for Board and executive team meetings.
Serves as a liaison to Board members as required.
Organize various meetings, including scheduling, sending reminders, and coordinating catering.
Proactively anticipates needs and issues; recommends and takes action to resolve challenges.
Maintaining comprehensive and accurate records Completes minor accounting duties.
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Works outside of normal business hours on occasion to support statement of workMinimum Education and
Experience:
Required:
High School diploma/GED) and 5 or more years' related work experience providing administrative support to multiple customers such as executives, managers, and staff members, or an equivalent combination of education and experience (e.
g.
, vocational school/Associate +3 years' related work, Bachelor+2 years' related work, etc.
) Effective and accurate written and verbal communication across diverse audiences Minimum of 3 years' experience coordinating schedules, making business travel arrangements, and preparing executive level board and/or meeting minutes 5
years of experience with Microsoft Word, Excel, Outlook, and PowerPoint Experience working in a Healthcare or Non-Profit environment is a plusPI225215933 Recommended Skills Excel Spreadsheet Creation Entry Verification Sorting Information Recordkeeping Systems Administration Sorting Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
Executive Administrative Assistant to the Chief Operating Officer and Executive Team will manage a wide range of support functions.
Provides high-level administrative support and assistance while interacting with executives, employees, and clients at all levels with a high degree of professionalism and confidentiality is crucial to this role.
Serves as the back-up for the CEO's Executive Assistant.
Must be proactive and have a flexible schedule to accommodate changes.
Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
Task
Responsibilities:
Include but are not limited to:
Provides high-level administrative support and assistance such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the executives.
Execute a variety of routine and complex administrative duties in support of the day-to-day operations.
Coordinates logistics, schedules, and travel arrangements.
Communicates with internal and external stakeholders and composes written communications and presentations.
Maintains frequently changing calendars and extensive contact lists.
Prepare materials for Board and executive team meetings.
Serves as a liaison to Board members as required.
Organize various meetings, including scheduling, sending reminders, and coordinating catering.
Proactively anticipates needs and issues; recommends and takes action to resolve challenges.
Maintaining comprehensive and accurate records Completes minor accounting duties.
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Works outside of normal business hours on occasion to support statement of workMinimum Education and
Experience:
Required:
High School diploma/GED) and 5 or more years' related work experience providing administrative support to multiple customers such as executives, managers, and staff members, or an equivalent combination of education and experience (e.
g.
, vocational school/Associate +3 years' related work, Bachelor+2 years' related work, etc.
) Effective and accurate written and verbal communication across diverse audiences Minimum of 3 years' experience coordinating schedules, making business travel arrangements, and preparing executive level board and/or meeting minutes 5
years of experience with Microsoft Word, Excel, Outlook, and PowerPoint Experience working in a Healthcare or Non-Profit environment is a plusPI225215933 Recommended Skills Excel Spreadsheet Creation Entry Verification Sorting Information Recordkeeping Systems Administration Sorting Estimated Salary: $20 to $28 per hour based on qualifications.
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